How to do a Risk Assessment for Display Screen Equipment

Summary

A DSE risk assessment helps reduce risks such as eye strain, back pain, and upper limb disorders associated with screen work.
Following HSE’s 5-step approach complies with regulations and improves staff well-being.
Assessments should be reviewed regularly to reflect changing equipment, work locations, or employee needs.

For a full overview of display screen equipment best practice, see our complete DSE guide.

What is a DSE Risk Assessment?

A DSE risk assessment evaluates the ergonomic safety of a workstation setup. It focuses on identifying and minimising health risks associated with prolonged use of display screen equipment, such as upper limb disorders, eye strain, and ill health from poor posture or unsuitable working conditions. This is considered good practice and is required under the relevant regulations. You can read more about the regulations here.

Who Needs a DSE Risk Assessment?

When is a DSE risk assessment required?

A DSE risk assessment is necessary when an employee uses a computer or similar device as part of their normal work, typically for continuous periods of an hour or more. This includes office staff, hybrid workers, and those working from home using laptops, smartphones, or tablets.

worker carrying out a risk assessment for display screen equipment

How Do You Conduct a Risk Assessment for DSE?

The Health and Safety Executive (HSE) recommends a five-step approach:

1. Identify Hazards using a checklist

Look for risk factors that could contribute to ill health:

Inadequate lighting, causing eyesight issues
Unsuitable chairs or a poor workstation layout
Smartphones or laptops that are used for extended periods without ergonomic accessories
Low rate of feedback from employees about discomfort and potential safety issues
Missed breaks, leading to fatigue and strain

Use a workstation checklist as a tool to guide this evaluation.

2. Assess Risks

Review:

The likelihood of harm (e.g., repetitive strain injuries, neck strain)
The severity of potential outcomes (e.g. ill health or reduced productivity)
The individuals affected, especially those using screens as part of their normal work

A qualified assessor may be required in complex situations or where specific health concerns exist.

3. Control Risks

Apply good practice by:

Ensuring proper alignment of screens, keyboards, and seating
Providing adjustable chairs, footrests, and monitor risers
Encouraging frequent breaks and varied tasks to improve blood flow
Using the workstation checklist to track and manage adjustments

For example, elevate laptop screens to eye level and use a separate keyboard and mouse to reduce strain.

4. Record Findings

Document:

What risks were identified
Who is at risk and how
The control measures applied

Keep these records as part of your health and safety file. Templates, including a digital DSE form (printable version) or checklist PDF (printable version), can support consistent documentation.

5. Review and Update Regularly

Update your risk evaluation when:

Equipment changes (e.g. shift to smartphones or hybrid work)
An employee reports ill health or discomfort
Working locations or practices shift
Intake of new staff or change of working environment

Ongoing monitoring ensures the process stays in line with DSE regulations and remains effective. Learn more about all the employer responsibilities here.

What to Include in a DSE Workstation Assessment Form?

A strong ergonomic workstation checklist (printable version) includes:

Screen height at or just below eye level
Chair supporting the lower back and proper sitting posture
Forearms roughly horizontal with relaxed shoulders
Clear access to frequently used equipment
Lighting that avoids glare
Built-in breaks during the workday

Reference the DSE Checklist during each review to help identify concerns early.

How to Carry Out a DSE Assessment WFH

Remote staff still require protection. Whether done via a self-assessment or supported by an assessor, ensure:

Guidance is provided using a DSE checklist PDF or template (printable version)
The setup supports good posture, particularly during long periods
Eyesight concerns and screen placement are addressed

Employers remain responsible for providing suitable equipment and training, including for homeworkers. For specific guidance on homeworkers, read our Knowledge Bank article here.

Do You Need a DSE Risk Assessment Template?

Templates streamline the assessment process and ensure nothing is missed. A DSE risk assessment template (printable version) (UK-specific for legislation) or a downloadable workstation checklist can:

Help standardise evaluations across teams
Act as a guide for new staff or those unfamiliar with screen work
Support the work of an assessor

Final Thoughts

A thorough risk assessment for display screen equipment protects employees from preventable issues like upper limb disorders, eye strain, and musculoskeletal problems. By following HSE’s guidance, using tools like the DSE workstation checklist, and keeping assessments up to date, employers can stay compliant with Display Screen Equipment Regulations and maintain a healthier, more productive workforce.

Free Download - DSE Risk Assessment Forms

To help you carry out DSE evaluations effectively, we’ve created two free resources: a digital DSE Risk Assessment Form for managers or assessors (print) and a digital DSE Workstation Checklist for employee self-assessments (print). These templates follow HSE guidance and support good practice across your organisation.